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Digital Transformation

Document Management System

Elevate Your Efficiency. Go Paperless.
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What is Document Management System?

Future proof your records

According to IDC’s Global DataSphere program’s predictions, the amount of data that exists across the globe will grow more than 200,000 exabytes by 2026. There’s a large amount of data flowing between and within today’s organizations. Therefore, it’s critical to ensure security, confidentiality, retention, and governance of these records.

A Document Management System (DMS) is your trusted partner in protecting official records for the long term. It’s a software solution that empowers you to effortlessly organize, secure, and access your documents online. It transforms the way you preserve and manage official documents. A robust DMS can help your organization get a better handle on the documents it manages, from traditional sorting and filing to metadata extraction and information governance.

Businessman working on laptop with document management icon, Online document file management, database technology concept.
Why do I need a DMS?

The power of going paperless

Increased Efficiency
Improve information availability and process turnaround times across departments, branches, locations and beyond.
Enhanced Security
Deploy various levels of access control and encryption to protect sensitive documents, ensuring data integrity.
Ensure Compliance
DMS maintains an audit trail, aiding regulatory adherence and audits.
Reduce Storage cost
Eliminate the need for physical storage space, optimizing records retention expenses.
Remote Access
Cloud-based DMS offers global accessibility, supporting remote work.
Sustainability
DMS aligns with eco-conscious goals by reducing paper waste.

Secure your documents. Protect your business.

Discover how a Document Management System is securing the way businesses handle documents. Join the ranks of industry leaders who have gone digital to future-proofed their existence.
What are the use cases for DMS across industries?

It’s all about information governance.

One of the top sectors that generate and handle extreme amounts of information is the Bank & Financial Services industry. Due to the sensitive nature of the types of documents being handled, BFSIs must adhere to strict regulations and compliance. DMS is a mandatory solution that provides necessary safety, security and control over these documents.

Common Document Types

  • Customer records
  • Statements & reports
  • Employee files
  • Contracts
  • Invoices & vouchers
  • Tax files
Healthcare providers deal with highly sensitive information of their clients which needs to be readily available and yet preserved with care. Lifesaving decisions are made every minute based on important medical documents, treatment history and lab test reports. Top hospitals and clinics rely on DMS to ensure timely access to critical information for saving lives.

Common Document Types

  • Inpatient & outpatient records
  • ICU charts
  • Test reports
  • Insurance claims
  • Invoices & vouchers
  • Employee files
Manufacturing operations are complex, process driven, and need to be compliant with records management guidelines to ensure business continuity. Pharmaceuticals, chemicals, automotive, chips & computers, consumer electronics, heavy machinery, RMG, and so on – all manufacturing industries must adhere to regulatory requirements of information governance. A robust DMS makes it easier to implement data security and retention.
  • Quality control documentation
  • Product lifecycle management
  • Regulatory compliance documentation
  • Employee files
  • Legal documents
Almost all government organizations rely on physical documentation for internal and external functions. This results in tons of paperwork that keeps piling up over the years. Conventional paper, microfilms, microfilm, etc. have a certain shelf life and it’s not commercially viable to store everything in a climate-controlled environment either. Fortunately, many governments are digitizing old as well as new records and digitally archiving them.

Get Inspired

Physical to Digital: How Evercare Hospital transformed its MRD
Evercare Hospital Dhaka, the first to receive JCI accreditation in Bangladesh, has digitally transformed its records management functions to ensure smooth and timely healthcare services for its patients, doctors as well as the administration. DMS has empowered its Medical Records Division (MRD) to improve the security, confidentiality, and accessibility of medical documents, increasing efficiency and productivity of the staff.
“All our patient files are being digitized and stored in the DMS. It doesn’t matter how old the record is, we can instantly retrieve and deliver it to the patient or doctor or authority on demand. We freed up the storage space and repurposed it. It’s a huge cost saving for us!”
Mala Mondol
Deputy Manager - Medical Record Department

FAQ

If you have additional questions or would like more information about our Document Management System services, please don’t hesitate to contact us. We’re here to help you optimize your document management processes.

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